International College of Lighting is bound and strictly follows the Australian Privacy Principles (APPs) specifically Privacy and Personal Information Protection ACT 1998 (PPIP Act). The APPs are designed to protect the confidentiality of information and the privacy of individuals by regulating the way personal information is collected, used, disclosed, and managed. Personal information is generally referred to as information or an opinion relating to an identified, or reasonably identifiable, individual.
For more information on these APPs, please visit the
The Information and Privacy Commission NSW (IPC)
This policy explains the types of personal information that we may collect and hold, how that information is used and with whom the information is shared. It also sets out how you can contact us if you have any queries or concerns about this information.
Why do we collect personal information?
We collect personal information about our Participants, nominated organisations, partners and associated stakeholders who are involved studying with the college or contributing to the content of our material, as well as suppliers, contractors, job applicants and other contacts to understand and meet their needs, to conduct our activities and meet legal obligations.
What personal information do we collect?
The types of personal information we may collect include contact information (such as your name, address, email address, fax and telephone number), passport details (if you are a delegate participating in overseas forums), information about your employer or the organisation that nominated you (if you are a committee member of a specific Association), your committee affiliations, comments you submit by way of Public Comment and any feedback that you provide to us about our training and services, our website, or other matters.
What other information do we collect?
Personal information may be collected by way of forms filled out by individuals (including via online forms), surveys, emails, telephone conversations, online user-generated content and market research, face-to-face meetings and interviews. Where necessary and with your consent, we supplement the information we receive from you with information from third party sources, such as your employer or nominating organisation (if you are a committee member).
You may in some circumstances have the option of not identifying yourself or using a pseudonym when you deal with us. However, if you choose not to provide the information we need to fulfill your request for specific training or a service, we may not be able to provide you with the requested training or service or we may not be able to allow you to participate in our programs.
In addition, International College of Lighting uses Google Analytics to consolidate information on each unique visitor to their many interactions with our site. This consolidated information provides a more accurate picture of visitor journeys and use of our services and website. Google Analytics assigns a unique randomly generated identifier to each visitor and uses this identifier to link all activity associated with that particular visitor. The unique identifier, web analytics data and Cookies do not contain personally identifiable information such as your name or email address and therefore cannot be used to identify you.
You can find out more information on how Google uses data when you use the ICOL’s site at www.google.com/policies/privacy/partners/.
How might International College of Lighting use and disclose your personal information?
ICOL may use and disclose your personal information for the primary purpose of collection, or for reasonably expected secondary purposes which are related to the primary purpose, or for purposes to which you have consented, and in other circumstances authorised by the Privacy Act.
Generally, ICOL may use and disclose your personal information for a range of purposes, including to:
- provide you with our training packages or services that you have requested.
- respond to your enquiries or feedback.
- analyse and improve all aspects of our business including, but not limited to, our training method and content, outcomes, communication, website and engagement.
- enable us to demonstrate transparency in the success of our training methods and thus promote public confidence in our processes;
- provide you with any communications or publications in which we think you might be interested, or which you have requested.
- let you know about our new training packages or procedures, activities and programs that might be useful to you.
- consider employment applications specific to ICOL employment directly.
Disclosure of personal information to other parties
International College of Lighting may disclose your personal information to third parties such as our professional advisers, our external service providers that provide services to us, your employer or nominating organisation, government, statutory or regulatory bodies. We may disclose your personal information for the purposes set out above.
We may also disclose your personal information if it is required or authorised by law, where disclosure is necessary to prevent a threat to life, health or safety, or where we are otherwise permitted by the Privacy Act.
We may sell or license your personal information to third parties for ongoing marketing purposes
Sensitive information is subject to greater restrictions
Some of the information we collect may be ‘sensitive information’, including information or an opinion about an individual's health, racial or ethnic origin, political opinions, membership of a political association, religious beliefs or affiliations, philosophical beliefs, membership of a professional or trade association or membership of a trade union that is also personal information, among other things.
ICOL may use and disclose your sensitive information for the primary purpose of collection, or for reasonably expected secondary purposes which are directly related to the primary purpose, or for purposes to which you have consented and in other circumstances authorised by the Privacy Act (eg. where required or authorised by law to be disclosed, or where disclosure is necessary to prevent a threat to life, health or safety).
Personal information may be included in documents that are identified as ICOL Committee-in-Confidence such as:
- opinions expressed in committee meetings and recorded in the meeting minutes.
- Documents labelled as ICOL Committee-in-Confidence may be circulated within the ICOL committee.
Security and management of personal information
ICOL will take reasonable steps to protect the personal information we hold from misuse and loss and from unauthorised access, modification, or disclosure. The ways we do this include:
- limiting physical access to our premises.
- limiting access to the information we collect about you (for instance, only those of our personnel who need your information to carry out our business activities are allowed access and committee members only have access to the contact details of members of their own committee and no other committees).
- requiring any third-party providers to have acceptable security measures to keep personal information secure; and
- putting in place physical, electronic, and procedural safeguards in line with industry standards.
If we no longer require your personal information and are not legally required to retain it, ICOL will take reasonable steps to destroy or permanently de-identify the personal information.
Links from our website to other websites
Our website may contain links to third party websites. We do not operate these third party websites and therefore are not responsible for the collection or handling of personal information by the operators of these websites.
Accessing information we hold about you
Under the Australian Privacy Principles, you will be able to obtain a copy of the personal information that we hold about you. The APPs provide some exceptions to your rights in this regard. To make a request to access this information, please contact us in writing. We will require you to verify your identity and specify what information you require. We may charge a fee to cover the cost of verifying the application and locating, retrieving, reviewing, and copying any material requested.
Updating your personal information
We endeavour to ensure that the personal information we hold about you is accurate, complete and up-to-date. Please keep ICOL up to date on changes to your contact details to ensure you receive our updates on new Training Packages.
Sending information overseas
If you are concerned that we have not complied with your legal rights or applicable privacy laws, you may bring a complaint internally through our complaints process or you may decide to make a formal complaint with the Office of the Australian Information Commissioner (www.oaic.gov.au) (which is the regulator responsible for privacy in Australia).
We will deal with complaints as follows:
- Contact our office directly, send your complaint in writing: [email protected] +61 408 555 089
- A response to your complaint will be provided in writing within a reasonable period once it has been investigated.
- If you are dissatisfied with the investigation and subsequent reply into your complaint you can contact the Office of the Australian Information Commissioner as follows:
Office of the Australian Information Commissioner (OAIC)
Complaints must be made in writing.
1300 363 992
Director of Compliance